How to Manage WordPress Comment Notification Emails

Do you want to improve your WordPress comment notification emails? Comments drive discussion and user engagement on many blogs. However, WordPress doesn’t do such a great job when it comes to notifying users about comment activity. In this article, we will show you how to… Read More »

The post How to Manage WordPress Comment Notification Emails appeared first on WPBeginner.

Do you want to improve your WordPress comment notification emails? Comments drive discussion and user engagement on many blogs. However, WordPress doesn’t do such a great job when it comes to notifying users about comment activity. In this article, we will show you how to better manage WordPress comment notification emails and boost user activity on your website.

How to manage WordPress comment notifications

Why Improve WordPress Comment Notification Emails

Comments are an important activity on many WordPress websites, particularly news sites and blogs. More comments mean a more engaged audience which results in more page views and ultimately more revenue.

However, default WordPress comment system is fairly limited. It sends comment notifications only to site administrators and article authors. Apart from that, there isn’t a default option for other users to be notified of new comments.

Wouldn’t it be nice if users were able to get comment notifications for the posts they like? or when someone replies to their comment?

In this article, we will show you how you can extend the default WordPress comment notification emails for a more engaged user experience on your website.

The Default Comment Notification Options in WordPress

By default, WordPress does not have an option to send notifications to commenters. However, it does have an option to send email notifications to you when a new comment is published and when a comment is held for moderation.

Default WordPress comment email notifications

Both these notifications are sent to the site administrators. WordPress also sends an email notification to post author about new comments.

If you don’t want to receive notifications for comments held for moderation, then you can simply uncheck the box here. This is particularly helpful if you get a lot of comments on your website.

Let Users Know When Their Comment is Approved

Users have no idea whether you approved their comment or not. They do see that their comment is awaiting moderation when they leave a comment. Many of these users never return to your website, and they don’t even know that you approved their comment or replied to it.

You can fix this by installing and activating Comment Approved plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Comment Approved allow users to be notified when their comment is approved. Users can check the option when leaving a comment. You can also customize the email message sent to users after their comment is approved.

Comment Approved settings

For detailed instructions, see our article on how to notify users when their comment is approved in WordPress.

Allow Users to Subscribe to Comments in WordPress

Your commenters have no way of knowing whether you or others replied to their comment. Once they leave a comment, they will have to manually visit your website again to see if someone replied.

To solve this, you need to install and activate Subscribe to Comments Reloaded plugin. For more details, see our step by step guide on how to install a WordPress plugin.

It allows your users to subscribe to comments on any article with or without leaving comments. It also makes it easier for users to unsubscribe at any time.

Subscribe to Comments Reloaded settings

For detailed step by step instructions, see our article on how to allow users to subscribe to comments in WordPress.

Allow Users to Subscribe to Only their own Comments in WordPress

Many users may not want to receive notifications for all comments on an article. However, they may want to know if someone replied only to their own comments.

You can add this feature as well using the same Subscribe to Comments Reloaded plugin. Simply visit the plugin’s settings page and click on yes next to ‘Advanced Subscription’ option.

Subscribe to Comments Reloaded settings

For more details, see our article on how to notify users on replies to their own comments in WordPress.

Allow Authors to Subscribe To Other Author’s Posts

If you run a multi-author blog, then other authors may want to keep up with discussions across your website. If you already have comment subscriptions enabled, then each author can manually go and subscribe to comments.

However, if you wanted certain users to recieve all comment notifications, then you can do this with cbnet Multi Author Comment Notification plugin. For more details, see our step by step guide on how to install a WordPress plugin.

After installing and activating the plugin, you need to visit Settings » Discussion page to configure plugin settings.

Multi author comment notification settings

It allows you to select the user roles that you want to be notified of new comments. You can also add email addresses of individual users you want to notify.

This is particularly useful if you have registered users who are responsible for comment engagement and moderation.

Creating Custom Comment Notification in WordPress

Want to create your own custom comment notifications in WordPress? Custom notifications can allow you to change the notification sent by WordPress and replace them with your own.

First you will need to install and activate the Better Notifications for WordPress plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you need to visit Notifications » Add New page to create your custom comment notifications.

Add new custom notification

You can modify the new comment, comment awaiting moderation, and comment reply notifications. You can send notifications to any user role, individual users, or add email addresses manually.

It also allows you to completely customize the email sent by WordPress. You can use shortcodes inside the email text to add custom tags.

For more details see our article on how to add better custom notifications in WordPress.

Improve Deliverability of WordPress Email Notifications

All above tips will fail if your WordPress site fails to send email notifications, or if those emails are marked spam by email providers.

To fix WordPress email issues and improve email deliverability, you need to install and activate WP Mail SMTP plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, visit Settings » WP Mail SMTP page to configure plugin settings.

WP Mail SMTP settings

This plugin allows you to use SMTP (Simple Mail Transfer Protocol) to send emails. SMTP is a much better and reliable method than the default mail function used by WordPress.

It works with any email service that supports SMTP. This includes your free Gmail account as well as Gsuite or Google Apps for Work, Mailgun, and Sendgrid.

For details see our article on how to use SMTP server to send WordPress emails.

We hope this article helped you learn how to efficiently manage WordPress comment notifications for more user engagement and pageviews. You may also want to see our ultimate step by step guide on improving WordPress speed and performance for beginners.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Manage WordPress Comment Notification Emails appeared first on WPBeginner.

How to Improve WordPress Email Deliverability with SendGrid

Do you want to improve email deliverability from your WordPress site? Often web hosting providers don’t have properly configured mail settings, which blocks WordPress from sending emails. In this article, we will show you how to improve WordPress email deliverability with SendGrid. The Problem with… Read More »

The post How to Improve WordPress Email Deliverability with SendGrid appeared first on WPBeginner.

Do you want to improve email deliverability from your WordPress site? Often web hosting providers don’t have properly configured mail settings, which blocks WordPress from sending emails. In this article, we will show you how to improve WordPress email deliverability with SendGrid.

Improve WordPress Email Deliverability with SendGrid

The Problem with Emails in WordPress

By default, WordPress uses the PHP mail function to send out emails. Many WordPress hosting providers do not have this function configured properly. Some even block it to make sure that their servers aren’t used to send spam.

This becomes problematic for site owners because their WordPress site fails to send some or all emails.

WordPress emails are crucial for resetting passwords, sending notification emails, running an online store, getting contact form notifications, and more. If WordPress can’t send emails, you could get locked out of your site or lose customers by missing out on important notifications.

Having said that, let’s take a look at how to improve WordPress email deliverability with SendGrid (for free).

What is SendGrid?

SendGrid is an email service provider. They offer highly optimized email servers that you can use to send out your emails.

They offer both transactional email service (one-to-one emails like WordPress notices, order receipts, password resets, etc.) and email marketing services.

Like all good email service providers, SendGrid spends significant resources to improve deliverability. This ensures that your WordPress emails land in your users’ inboxes, instead of being marked as spam. This is why companies like Uber, Spotify, Airbnb, Yelp, and thousands of others use SendGrid.

Sending WordPress Emails Using SendGrid

To set up SendGrid to work with your WordPress site, first you’ll need to visit the SendGrid website and sign up for an account.

SendGrid is a paid service, but they also offer a free plan which allows you to send up to 12,000 emails each month. That’s plenty for most small to medium-sized websites.

As your site grows, you can upgrade to their paid plan. It starts at $9.90 per month for up to 40,000 emails. You can scale your pricing based on how many emails you need to send every month, but in our experience the free plan is sufficient for most folks.

Next, you need to install and activate the SendGrid WordPress plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, visit Settings » SendGrid to configure the plugin.

sendgrid-plugin

The plugin allows you to connect your WordPress site to SendGrid. You can do that by adding an API key or by using your SendGrid username or password.

We recommend using the API key method because it’s more secure. We will only cover the API method in this tutorial.

Start by visiting your SendGrid account dashboard and then click on Settings » API Keys.

Get API Key for SendGrid

Next, you need to choose how to send mail. You can send it using the SendGrid API, or with SMTP.

The SMTP method requires Swift Mailer support. You can add it by installing and activating the Swift Mailer plugin on your WordPress site.

But you don’t need that. We recommend using the API method, since it’s easier to set up and more secure.

Go back to the Settings » SendGrid page in your WordPress dashboard. Under the Mail Settings heading, you’ll need to provide the sender name, email address, and reply-to address.

Edit mail settings in the SendGrid plugin settings in WordPress

The name can be your website name, and the sending address can be your professional email address.

In other optional settings, you can choose to use email templates from SendGrid website and add their template ID in plugin settings. You can also create and use categories for emails you send through WordPress.

Don’t forget to click on the Save Changes button to store your settings.

That’s all! SendGrid will now replace the default WordPress mail function with SendGrid API, providing more reliable email service.

You can test it by performing any action that generates an email notification from WordPress. For example, you could reset your password, add a new user, or fill out your contact form.

We hope this article helped you improve your WordPress email deliverability with SendGrid. You may also want to see our article on customizing email notifications from WordPress.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Improve WordPress Email Deliverability with SendGrid appeared first on WPBeginner.