How to Let Contributors Edit Their WordPress Posts After Being Approved

Recently one of our readers asked if it was possible to allow contributors to edit their approved posts? WordPress user roles allow you to set different permissions for each user on your site. By default, a WordPress user with a contributor role can’t modify their… Read More »

The post How to Let Contributors Edit Their WordPress Posts After Being Approved appeared first on WPBeginner.

Recently one of our readers asked if it was possible to allow contributors to edit their approved posts? WordPress user roles allow you to set different permissions for each user on your site. By default, a WordPress user with a contributor role can’t modify their published posts. In this article, we will show you how to let contributors edit their posts after being approved.

Let Contributors Edit Their Posts After Being Approved

Let Contributors Edit Their Posts After Being Approved

Contributors or guest authors with contributor user role write posts and send them to review in WordPress. A user with the administrator or editor user role can review and publish it. Once published, the contributors are unable to edit their own posts. This is a generalized hierarchy in WordPress that distribute user role and status.

However, you can add or remove capabilities to user roles in WordPress. Let’s take a look at how to let contributors edit their published posts.

Method 1: Allow Contributors to Edit Their Posts (Plugin)

This method is easier and recommended for most users. This method also allows you to edit other user roles and permissions right away.

First thing you need to do is install and activate the Capability Manager Enhanced plugin. For more details, see our step by step guide on how to install a plugin in WordPress.

Upon activation, you need to visit Users » Capabilities in your WordPress admin area to edit capabilities of contributor user role.

User Capabilities

On this page, you need to select Contributor role on the right side, so you can change their permission level.

Select Contributor Role

Once selected, you’ll see a lot of options in this section. In the Editing Capabilities area, you need to select Edit Published option and scroll to the bottom to click on Save Changes button.

Select Edit Published

After that you can test the permissions by switching to a contributor role in WordPress and going to the Posts page. You will now see the option to edit published posts. Hint: you can instantly switch between user accounts while testing roles and permissions in WordPress.

Edit Approved Posts

Method 2: Manually Allowing Contributor to Edit Their Posts

This method requires you to add code to your WordPress files. If you haven’t done this before, then please take a look at our guide on how to copy and paste code in WordPress.

You’ll need to add the following code to your WordPress theme’s functions.php file or site-specific plugin.

// get the "contributor" role object
$obj_existing_role = get_role( 'contributor' );

// add the "Edit published posts" capability
$obj_existing_role->add_cap( 'edit_published_posts' );

This code snippet needs to run only once which means you can save it and then delete it. It will allow contributors to edit their published posts in WordPress.

Even though we have shown you how to allow contributors to edit their published posts, we believe it is not a good practice to let contributors or authors edit their published content.

If there’s a need for any change or correction in the content, then the writer should ask an administrator or editor to update it. This allows you to maintain editorial integrity.

Before publishing a post, an editor checks multiple necessary elements like keywords, images, meta description, URL, and more. These things are important to get better rankings in search results. A user with a contributor user role may not be fully aware of your editorial best practices and can make mistakes that would go unnoticed if not reviewed by an editor or administrator.

One way to deal with this is by sharing a blog post checklist with your contributors and authors. This checklist will help them cover all the tasks before submitting a post to review. It will also help an editor to quickly review a post.

We hope this article helped you learn how to let contributors edit their posts after being approved. You may also want to see our guide on how to allow users to submit posts in WordPress without even accessing the WordPress admin area.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Let Contributors Edit Their WordPress Posts After Being Approved appeared first on WPBeginner.

How to Let Contributors Edit Their WordPress Posts After Being Approved

Recently one of our readers asked if it was possible to allow contributors to edit their approved posts? WordPress user roles allow you to set different permissions for each user on your site. By default, a WordPress user with a contributor role can’t modify their… Read More »

The post How to Let Contributors Edit Their WordPress Posts After Being Approved appeared first on WPBeginner.

Recently one of our readers asked if it was possible to allow contributors to edit their approved posts? WordPress user roles allow you to set different permissions for each user on your site. By default, a WordPress user with a contributor role can’t modify their published posts. In this article, we will show you how to let contributors edit their posts after being approved.

Let Contributors Edit Their Posts After Being Approved

Let Contributors Edit Their Posts After Being Approved

Contributors or guest authors with contributor user role write posts and send them to review in WordPress. A user with the administrator or editor user role can review and publish it. Once published, the contributors are unable to edit their own posts. This is a generalized hierarchy in WordPress that distribute user role and status.

However, you can add or remove capabilities to user roles in WordPress. Let’s take a look at how to let contributors edit their published posts.

Method 1: Allow Contributors to Edit Their Posts (Plugin)

This method is easier and recommended for most users. This method also allows you to edit other user roles and permissions right away.

First thing you need to do is install and activate the Capability Manager Enhanced plugin. For more details, see our step by step guide on how to install a plugin in WordPress.

Upon activation, you need to visit Users » Capabilities in your WordPress admin area to edit capabilities of contributor user role.

User Capabilities

On this page, you need to select Contributor role on the right side, so you can change their permission level.

Select Contributor Role

Once selected, you’ll see a lot of options in this section. In the Editing Capabilities area, you need to select Edit Published option and scroll to the bottom to click on Save Changes button.

Select Edit Published

After that you can test the permissions by switching to a contributor role in WordPress and going to the Posts page. You will now see the option to edit published posts. Hint: you can instantly switch between user accounts while testing roles and permissions in WordPress.

Edit Approved Posts

Method 2: Manually Allowing Contributor to Edit Their Posts

This method requires you to add code to your WordPress files. If you haven’t done this before, then please take a look at our guide on how to copy and paste code in WordPress.

You’ll need to add the following code to your WordPress theme’s functions.php file or site-specific plugin.

// get the "contributor" role object
$obj_existing_role = get_role( 'contributor' );

// add the "Edit published posts" capability
$obj_existing_role->add_cap( 'edit_published_posts' );

This code snippet needs to run only once which means you can save it and then delete it. It will allow contributors to edit their published posts in WordPress.

Even though we have shown you how to allow contributors to edit their published posts, we believe it is not a good practice to let contributors or authors edit their published content.

If there’s a need for any change or correction in the content, then the writer should ask an administrator or editor to update it. This allows you to maintain editorial integrity.

Before publishing a post, an editor checks multiple necessary elements like keywords, images, meta description, URL, and more. These things are important to get better rankings in search results. A user with a contributor user role may not be fully aware of your editorial best practices and can make mistakes that would go unnoticed if not reviewed by an editor or administrator.

One way to deal with this is by sharing a blog post checklist with your contributors and authors. This checklist will help them cover all the tasks before submitting a post to review. It will also help an editor to quickly review a post.

We hope this article helped you learn how to let contributors edit their posts after being approved. You may also want to see our guide on how to allow users to submit posts in WordPress without even accessing the WordPress admin area.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Let Contributors Edit Their WordPress Posts After Being Approved appeared first on WPBeginner.

How to Properly Update Live Published Posts in WordPress

Have you ever had to make significant edits to an already published WordPress post? Maybe you are rewriting an old article or you have to update screenshots because they’re outdated. Since we have to do this on a regular basis on WPBeginner and on our… Read More »

The post How to Properly Update Live Published Posts in WordPress appeared first on WPBeginner.

Have you ever had to make significant edits to an already published WordPress post? Maybe you are rewriting an old article or you have to update screenshots because they’re outdated. Since we have to do this on a regular basis on WPBeginner and on our documentations for our suite of products, we have created a workflow that works. In this article, we will show you how to properly update live published posts in WordPress.

How to update live posts in WordPress

The Problem with Updating Live Posts in WordPress

WordPress makes it super easy to create and edit posts. You can edit all posts whenever you want, even after publishing them.

However, when editing live posts, you cannot save them until you are done editing. Saving live posts will immediately make your changes visible.

This is a little problematic for various reasons.

If you’re on a multi-author WordPress site someone may need to approve the changes before they go live.

Not to mention, there will be times where you may not be able to finish all changes in one session.

An easy workaround for this issue is to simply copy a post and paste it as a new draft. You can edit the draft and then paste it to the original post.

The problem with this method is that you cannot set or change featured images, Facebook post thumbnail, tags or categories, etc. This means that you or an editor must make those changes on a live post.

Well if you run into any of these problems, then this article is good news for you.

We will show you how to properly update live posts while making it possible to save them and make any changes without affecting the live version.

Ready? Let’s get started.

Properly Updating Live Posts in WordPress

First thing you need to do is install and activate the Revisionize plugin. For more details, see our step by step guide on how to install a WordPress plugin.

After activating the plugin, you need to visit Posts » All Posts in your WordPress admin. This is where WordPress lists all your published posts and drafts.

All posts

Take your mouse to the post you want to edit and then click on the Revisionize link. This will create a new revision for your published post by cloning the existing post.

Revision of a published post

You can edit the post like you would edit any unpublished draft. You can save your changes as many times as you want without affecting the live post.

You can have your supervisor or editor review the changes for their approval. You can also use public post preview to share it with people outside your organization.

Once you are done editing, you can click on the Publish button. The plugin will then replace your live post with the new version.

What happens to the draft?

It is still stored as a revision draft, allowing you to reuse it again to edit the same published post again.

Revision draft

That’s all, we hope this article helped you learn how to properly update live posts in WordPress. You may also want to see these 14 tips for mastering the WordPress visual editor.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Properly Update Live Published Posts in WordPress appeared first on WPBeginner.